SIZE AND INK:
* 8 1/2" x 11" paper
* White, light colored, 20# paper without watermarks or logos
* Printed in black or dark ink on one side only
* No continuous forms or permanent binding, but documents may be stapled for presentation
*Minimum 8-point type (Note: nonessential information within any margin is exempt from this requirement.)
* Signatures must be original; must be in black or dark ink to insure reproduction from record
* All signatures must have name typed, stamped, or printed underneath
ATTACHMENTS:
* Attachments to a page may not be stapled or taped other than to a securely attached bar-coded label or as required by law. (Note: "attachment" does not refer to an Exhibit, but additions to a document page.)
MARGINS:
* Top 3" vertical space of the first page only of each document is designated for the Recorder's certification. All Recorder's certifications will be placed here.
* All other margins on the first and subsequent pages will be a minimum of 3/4"
* Nonessential information contained with margins does not have to comply with the 8-point requirement, but should be noted that the Recorder is not liable or responsible for insuring that nonessential information is archived. Examples: page numbers, form numbers, return addresses, etc.
FIRST PAGE DESIGNATIONS:
* Every document (except plats and surveys) containing any of the following items shall have such information on the first page of the document below the 3" margin:
* Title of the document
* Date of the document
* All grantor's names
* All grantee's names
* Any statutory addresses
* Legal description-may be referenced to the page legal is located on
* Reference book and pages, if required
* Designations:
* Grantor's and Grantee's must be designated in order to be indexed. (Note: It is the filer's or preparer's responsibility to make the designations.
* The address of the property shall not be accepted as a legal description.
COVER PAGE:
* A cover page is not required, but a filer may chose to present a cover page and it will be recorded as the first page of the document. The cover page must have the top 3" margin and include first page designations.
* If a document is presented for re-recording, in addition to all other requirements, there must be a new first page or cover sheet with the top 3" and the required first page designations.
EXEMPT DOCUMENTS FROM FORMATTING REQUIREMENTS:
* Documents signed prior to January 1, 2002
* Military seperation papers
* Documents executed outside the United States
* Certified copies of documents, including birth and death certificates
* Any document where one of the original parties is deceased or incapacitated
* Judgements or other documents formatted to meet court requirements
* Fixture Filings on the National Approved UCC forms
REJECTIONS:
* All documents that are rejected must be returned with a reason for rejection.
FEES:
* Standard-Documents that meet both the statutory requirements and formatting standards will have only the per page recording fee schedule applied.
* Non-Standard-Documents that meet the statutory requirements, but do not meet the formatting standards will have the per page recording fee plus an additional $25.00 per document penalty applied.
* Exempt-Documents that meet the statutory requirements, but are exempt from the formatting standards will have only the per page recording fee schedule applied.
* For a document that releases or assigns more than one item, there will be a $5.00 per each additional item charge.
REFER TO RECORDER'S OFFICE/FEE SCHEDULE
PAGE FOR OTHER DOCUMENT FEES